Remember The Milk: great cross platform to-do list

Remember The Milk is 8 years old. Roughly the same age as the Xbox 360, Gmail, Facebook and YouTube. It’s older than Twitter, the iPhone and tablets. It was my first electronic to-do list and it used to hold everything I thought was important to remember. I even moved house using Remember The Milk to organize and plan the entire process. I haven’t used a to-do list much in recent years, instead relying on Google calendar’s task function, but I started a complex large project this week with four collaborators and suddenly needed a good app to get on task and stay focused whilst working within a decent time frame.

rtm feature

I had a look at the best rated and most recommended cross-platform apps, but returned to Remember The Milk. I could share different lists with different people without having to ask them to purchase a pro version, everyone can add tasks and complete tasks and it cloud syncs once every 24 hours (instant sync is a pro feature), which allows enough time for those contributing (it is usually only one person per day) to check their tasks, for me to have a quick look at progress and rearrange tomorrow’s priorities in time for tomorrow’s collaborator to have a fresh list of tasks.


Free Accounts

  • Cross-platform: Android, iOS and PC and Mac (web based)
  • Integration: Extensions for Gmail and Google Calendar and syncs with Evernote and Outlook
  • Multiple input options: Can add tasks via email, Twitter and Siri and the FARR Remember The Milk Plugin adds extensive keyboard commands, making it easy to use just the keyboard.
  • One sync for the mobile apps every 24 hours
  • Supports multiple users: I can create as many to-do lists as I like and share them with other RTM users.
  • Four priority levels for tasks (high, medium, low, none)
  • Add deadlines and due dates as well as estimated time to complete the tasks
  • Create repeats for regular tasks, including daily, weekly, fortnightly, monthly as well as every first Tuesday of the month etc.

A complete list of official apps as well as featured third party apps are available here.


Pro Account

Pro accounts are $25 (£15) per year and add the following features in addition to the above:

  • Unlimited sync with RTM online
  • Push notifications on reminders
  • Badges and widgets on your mobile device, so you always know how many tasks are due
  • Sync with Microsoft Outlook
  • Double votes when you vote on product ideas
  • Early access to new features
  • Priority support vie email

Organizational apps, task managers and to-do lists have thrived in today’s mobile culture. Remember The Milk is not the prettiest on the market, but it is a cross-platform app that does everything I want it to do just the way I want it. I can add priorities, deadlines and time estimates to tasks and access it all from my Android phone, iPad, PC and laptop. Even better, I can integrate it with Google Calendar and Evernote, two applications I use extensively. Eight years later and the slightly obscure web app I knew then has grown and now has 5 million users. Eight years later and I am still a fan.

Remember The Milk | RTM for iPhone and iPad | RTM for Android

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  1. Dan 03/04/2014 at 3:44 pm - Reply

    I would recommend checking out GTD for an online task manager.

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, and a calendar.
    Syncs with Evernote, and also comes with mobile-web version, and Android and iPhone apps.

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